The Accounting Manager is responsible for the maintenance and administration of all accounting systems, related records, purchasing and payroll. These responsibilities include purchasing oversight, general ledger maintenance, financial and other reporting, and schedules for audits. Also responsible for assisting with all other accounting functions including reviewing and approving reports, reconciliations, and postings prepared by other accounting staff. Responsible for direct supervision of the accounting and billing staff. The manager coordinates preparation of monthly financial reports, assists in the development of accounting policies and procedures, oversees the purchasing process including contract and insurance renewals, participates or assists in the annual budget preparation process, and prepares for and facilitates annual A133 audit.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Maintains accurate and complete accounting records in accordance with Coastal Health Alliance’s (CHA’s) policies and procedures, internal controls, federal guidelines, and Generally Accepted Accounting Principles.
Responsible for oversight of the purchasing operations of CHA.
Assures the completion of all components of monthly financial statements, including necessary analysis.
Assures reconciliation of cash accounts to include operations, savings, AFLAC, flexible benefits, and investments.
Reviews and posts transaction entries prepared by other accounting staff.
Assures completion of monthly operating statements.
Maintains general ledger, including preparing financial schedules and writing journal entries for such items as interest income, prepaids, and payables.
Coordinates preparation of monthly financial reports.
Reviews all payroll tax reports, W-2s, and 1099s.
Ensures payroll transactions adhere to employee benefit policies established by Human Resources.
Responsible for daily cash management reporting.
Manages financial aspects of grants and contracts and ensures financial requirements.
Prepares monthly and quarterly grant reports. Prepares invoices for contracts.
Prepares Personnel Activity Reports and prepares journal entries to move salary and benefit expenses into the appropriate matching grant.
Prepares audit schedules and works with auditors to complete annual audit.
Prepares specialized management accounting reports as needed.
Provides projected expenses for the annual budget within a specified time frame.
Monitors departmental budgets to ensure expenditures are paced appropriately and coded to the correct general ledger account.
Responsible for oversight of tracking capital and non-capital assets through a tagging system.
Responsible for the annual physical inventory reconciliation
Responds to requests for information from other departments within the organization.
Provides leadership and supervision to the following positions: Accounting Technician II and Billing Manager
Assists in the development of accounting policies and procedures.
Participates in the annual budget preparation process.
Trains staff on the procurement processes and the software system.
Maintains strictest confidentiality.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Participates in professional development activities.
Acts as back-up for Finance Director and other Finance staff.
Received: Works under the supervision of the Finance Director. Supervision is received through personal conferences, general observation of work in progress, and periodic review by supervisor of completed work.
Exercised: Provides general supervision over accounting staff and billing manager.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required.
EDUCATION AND/OR EXPERIENCE
Bachelor’s degree in Accounting or Finance required. Minimum of 3 years accounting experience. Work experience in an accounting work environment may be substituted for education in excess of minimum experience required. One or more years experience in a non-profit or health care related field preferred. FQHC experience a plus. Proven supervisory experience. Exceptional verbal and written communication skills. Ability to effectively research and resolve a wide variety of problems.
Thorough knowledge of Generally Accepted Accounting Principles (GAAP).
Thorough knowledge of general accounting plus the application of general accounting theory.
Knowledge of federal and state requirements related to government grants and contracts.
Knowledge and use of computerized accounting systems, Sage Fund Accounting a plus.
Skill in preparing statistical and narrative accounting and auditing reports.
Must be proficient in Microsoft Office Applications: Word, Excel and Outlook.
Skill in employee relations: scheduling, hiring, firing, progressive discipline, etc.
Demonstrates leadership and basic management/supervisory skills.
Must have exceptional analytical and problem solving skills.
Must have exceptional written and oral communication skills.
Must have excellent customer service skills.
Ability to evaluate accounting systems.
Ability to use cost accounting reports to recommend alternatives for controlling operations.
Ability to support, motivate and sustain a team oriented culture.
Ability to work and interact with departments throughout the organization.
Ability to function with a high degree of independence, creativity, and ingenuity.
The work environment characteristics described here are representative of those met by an employee to successfully perform the essential functions of this job.
Requires sitting and standing associated with a normal office environment. Manual dexterity using calculator and computer keyboard.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Normal office environment. Must be able to work in a stressful deadline driven environment. Daily use of computer and other office equipment. Participates in communication through typing, reading, writing, and telephones. Occasional evening or weekend work.
The Coastal Health Alliance (CHA) is a non-profit, Federally Qualified Health Center (FQHC) clinic system that offers local access to affordable and high quality care to all West Marin and Southwestern Sonoma residents. Started in 1981 by physicians and nurse practitioners with a commitment to serving underserved, rural communities, CHA became a federally qualified health center in 2001. CHA has t...hree clinic sites in the beautiful West Marin locations of Point Reyes Station, Stinson Beach and Bolinas.